Converting to a Greener Energy Efficient Business Environment | Business Technology

As a whole, business owners are pretty uneducated on the magnitude of the conflicting hype regarding technology’s impact on the environment. There are a number of simple ways they can improve energy efficiency and operate their businesses greener with minor changes. There are web sites that provide information about green technology and how to implement it into their existing business surroundings. It is not necessary for a business owner to invest lots of money in new equipment and supplies in order to convert to an energy efficient greener operation.Practices such as swapping incandescent floodlights for compact fluorescent light bulbs, replacing outdated energy guzzling heating and cooling plants, and investing in low power computer terminals are givens. Recommendation to exercise these energy saving methods are promoted regularly. The original cathode tube computer monitors are notorious energy eaters. Replacing them is a quick way to cut energy cost. If that option is not an alternative available to you at this time, turning off all monitors and personal computers not in use will create a significant reduction in energy use.


A few simple techno-green energy efficiency practices any business can implement include; implementing the printing of double sided documents and adopting an electronic document retention strategy for internal documents will cut paper consumption and cost drastically. Or investing in new technology which enables the technicians to diagnose and upgrade the errors within your company computer system over the internet. This will save time, conserve gas, vehicle maintenance, and reduce carbon emissions.Rather than discarding old and unused computer equipment and other devices into your back room or a landfill, contact a technology recovery specialist who resells refurbished equipment and donates unwanted equipment to charitable organizations and schools. Recycle components between systems. When a computer dies and becomes inoperable, that does not mean that all of its components are dead also. There are a number of them that can be switched over to another working unit or can be used to refurbish another inoperable unit. Switching over to a server based terminal only system, eliminates the need for individual cpu’s on each desk which can also drastically reduce energy cost. The initial conversion will be expensive but the reduced cost savings will quickly return the investment.


The Electronic Products Environmental Assessment Tool, (epeat.net) provides excellent information about which notebooks, desktops units, and computer monitors are best at meeting the stringent government green guidelines. Greenelectronics.com is another clearing house for helpful information about green technology and converting your business into a greener environment. Visit their websites and discover how a little tinkering here and a few changes there can make your business greener in no time. Even small steps make big environmental differences. Improve your green credentials, institute a green technology clean up plan in your office.

Modern Business Technology For a Restaurant

For any restaurant, point of sale technology is important. And POS restaurant software has become an important part for many restaurants. It takes a lot of time to take orders manually and then pass it on to the kitchen. With this software, however, everything becomes as easy as the click of a button.

Touch screen menus, remote ordering, staff supervision, automated billing, and organization of customer accounts are all possible with the restaurant point of sale software. It becomes quite easy and simple to manage everything with this easy to use system. You can use point of sale systems in the kitchen, back office, and the front office. Managing and running the restaurant becomes much smoother and easier with this software. It allows you to keep track of the number of customers. Better customer services and better order management is what becomes possible with this system.

An administration software is present in the system and it includes electronic menu screens and monitors for easy order processing. A minute by minute record of the daily activity can be kept. Inventory management, stock management, security, and timekeeping are only a few of the activities that this software can indeed simplify.

The restaurant POS includes an input and output device. Touch screens and keyboards act as input devices. Electronic cash registers with printers and monitors attached to them work as input and output devices. They are located in various locations and are also connected to the main server that is located at the back office.

The POS systems control various activities in the restaurant. It is necessary to manage them very efficiently and properly. Even small retail stores and fast food joints have now installed these systems for efficient management of the point of sale. This has made it possible for them to compete with big organizations also.

Over the years, POS systems haave become cheaper. And this is why many small restaurants have also got it installed. Easy to run, simple to operate and easy to update makes them a popular option.

The POS applications are designed in such a way that you can easily install basic systems without much expertise. So there is no excuse to either start systemizing your restaurant or catering business today.

Is Your Business Technology-Strategic or Technology-Dependent?

Security in the IT arena is not a new topic, but corporate awareness of its presence (or lack thereof) is at an all-time high. Not a day goes by without seeing a headline somewhere relating to stolen data, hacked company computers or leaked private information. When Sony’s Playstation┬« Network got hacked, there were estimates reported around $24 billion in losses. Then there were security breaches at Citigroup or Lockheed Martin. They were both juggernauts of industry with hardened defenses and yet were victims of stolen sensitive information. It appears no one is safe, but does obscurity or anonymity still qualify as protection for your small organization?

A few weeks ago I was sitting in a board room discussion with a couple of partners at a smaller private CPA firm and the topic of their network security came up. Mind you, these two gentlemen had a basic understanding of technology as most business owners do, but could not wrap their heads around why it was so important to purchase and install a firewall. A firewall! The most basic of network security devices and here I was trying to justify such a basic, yet mandatory, investment to any business, much less a financial firm.

It was a confirmation of a truth that is common no matter the size of the company. That truth is simple – most business owners have a difficult time appreciating or valuing technology unless they have experienced some type of pain relating to technology. That pain may be lost data, bad support, frustrating software… etc. Whenever I meet with prospective clients, one of the questions I ask in the beginning is “Are you ‘technology dependent’ or ‘technology strategic’?” This sets the tone for what direction we recommend.

Technology Dependent – This is most common among small, private firms. Your business may rely on your computers and networks, yet your decisions regarding technology are typically reactive and cost is commonly the biggest factor on whether or not you proceed. The inherent problem with technology-dependent firms is the unseen lack of efficiency and super high risk factors. Time and productivity are commonly overlooked as assets to the company. Here are some factors common in technology dependent firms:

a. Computers are older (4+ years old) and sometimes are even beige or off-white (a sign of age).

b. Few important proactive tasks are being performed, such as testing backups, patches and risk assessments.

c. There is no guidance on how to leverage technology to contribute to profits or increased productivity.

d. The company is still paying someone to fix things when they break on an hourly basis.

e. There is little to no network security.

Technology Strategic – A business that has seen the true purpose of technology and has enabled itself to do more is strategic. “More of what?” you may ask. It can be more productivity, more efficiency, more revenue and/or more contented staff. Firms that I work with that are “technology strategic” appreciate what technology can do for them and are not resistant to change. Here are some factors that make up a technology strategic firm:

a. Computers are maintained (optimized, clean and typically under 3 years old).

b. Network operations and security is being actively monitored.

c. Security policies are in place both in hardware and software.

d. An IT budget exists and is fixed.

e. The IT solution is a regular topic in your business planning meetings.

If you want to have growth in your firm, confidence in your IT security, and the best return on investment, you need to find ways to start moving to the strategic side of the spectrum. It will not happen overnight but the process needs to occur or risk falling behind your competition.

Where do you start? You need a trusted technology resource whether it’s a friend, your nephew, your executive assistant, or an established IT firm. Much like your clients rely on you for the best in professional financial advice and guidance, you should expect the same in terms of technology advice from a trusted technology partner. That said, have a look at this technology grocery list. If you don’t have these 10 items in place, you should seriously consider implementing them:

- Documented and tested backup process both local and off-site. You should be getting regular reports of these backups.
- Network security policy (passwords, data access, acceptable usage policy are examples).
- Basic alerts when there is a failure on your critical systems, such as a server or email.
- A firewall
- Antivirus and Antimalware software
- Anti-spam for email
- Data and email encryption
- Regular computer and network maintenance
- Secured wireless access
- Internet filtering

Implementation of the technology solutions above can get your company on the road to reaping the benefits of becoming “technology strategic”. An IT firm with certified engineers can develop a strategic and tactical plan to ensure you are getting the most from your technology.

´╗┐